Reference Code

Based on site reporting into the Alliance Manager you will be accountable for a wide range of responsibilities including receipt of goods and management of stores to office support, documentation and quality management.

The role will require a highly dedicated and consistent approach to providing a first-class project support function.  

Job Role & Responsibilities (include but not limited to)

  • Receiving and logging delivered goods.
  • Looking after and organising storage area.
  • Managing release of goods to contractors.
  • Assist with the implementation of visitor entry/exit monitoring.
  • Order and manage office supplies.
  • Assist with booking for meeting rooms / event management
  • Conduct site induction with all new starters
  • Assist Birmingham Office Management (HR, Admin, H&S, Quality) during site visits or as needed
  • Establish and maintain site Document Control system (based on company standards)
  • Register, distribute and file project deliverables - using ProArc (electronic document management system)
  • Organise project documentation for archiving and maintain archive database
  • Facilitate compilation of Hand-Over Packages
  • Provides assistance to / handle document management queries from Alliance team, Customer, Contractors, Third Parties, etc
  • Upload and issue supplier/contractor documentation.
  • Assist UK Lead Document Controller as needed.
  • Assist the Alliance Manager and UK Quality Manager with internal audits, closure of audit findings and the adoption of critical company procedures
  • Liaise with Alliance Manager to identify and optimize project specific processes and improvement of work methods.
  • Other reasonable duties as assigned.

Requirements & Experience

  • A formal qualification in Business Administration or equivalent is preferable but not essential.
  • Proven level of project support experience gained within similar function and work environment (engineering, construction).
  • Experience in (electronic) document control is highly desirable.
  • Be flexible and adaptable towards demands of the role and fast-paced delivery environment.  
  • Excellent organisational skills, combined with ability to prioritise competing demands with methodical approach to solving problems.
  • Attention to detail with the ability to achieve thoroughness and accuracy when accomplishing a task.
  • Display an enthusiastic approach towards others with a ‘teamwork’ approach.
  • Must be a confident and effective communicator, both written and verbally.
  • Possess a high level of proficiency in MS Office suite.

Please Note

All CV’s are treated in the strictest confidence.
Recruitment agencies need not apply.

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Project Administrator - Managed Services (UK191160) - UK191160

Liverpool, UK

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