This privacy notice sets out the privacy practices of Project Management Limited t/a PM Group regarding personal data that we may collect from or about you.
We are collecting personal data from you due to your having either expressed an interest in working for PM Group and/or your having provided PM Group with your CV and/or your having applied for a position with us as either an employee or an independent service provider (ISP).
PM Group respects your rights to the privacy of your personal data. We will not collect your personal data without your knowledge. Where we do collect personal data, we will do so either with your express consent or to comply with legal requirements in relation to execution of a contract (employment or other work-related) we enter into with you or to pursue the legitimate interests of PM Group, such as deciding whether it would be beneficial for us to appoint you to work for us or one of our clients.
We will provide you with information as to what personal data is being collected and the purposes for which it is being collected. We will also inform you as to how you can access, update or correct such information, for how long we will retain such information, how it is stored and what to do if you wish to have it erased (subject to legal requirements).
If your personal data is shared with third parties, we will inform you of the identity of those third parties. Any personal information which you provide to PM Group will be treated strictly in accordance with applicable data protection legislation. Any changes to this Privacy Notice will be updated on PM Group website’s recruitment page and/or notified to you by email.
We will only collect and use your personal data for the purposes explained below and not for other purposes.
We may collect, process and share personal data for some or all of the following purposes:
The type of personal data which we may collect from you includes the following
The information you have provided to us in your resume or curriculum vitae (CV), including:
If you have applied for employment with PM Group or are seeking to provide services to us as through a limited company arrangement, we may need to collect, store and use your personal data obtained via the following:
We will not share your personal data other than as set out below.
We may process your personal data on electronic systems used by more than one PM Group company and owned by a PM Group company other than Project Management Limited.
We shall only transfer personal data outside the European Economic Area (EEA) to other companies within the PM Group of companies where such transfer is subject to an inter-group company data processing agreement which includes model clauses, as published by the European Commission from time to time.
We may share your personal data with:
We will not transfer your personal data outside of the European Economic Area (EEA) unless one of the following conditions applies:
You are entitled to obtain a copy of any personal data we hold about you and to request that we correct inaccuracies in such data without undue delay. You also have the right to complete any incomplete personal data about you that we hold. You have the right to request that we delete any personal data about you without undue delay and/or request that we restrict the manner in which we process your personal data. If you wish to avail of any of the above rights, please contact us at: email@example.com. Your request will be dealt with as soon as possible but within 1 month from the date you make a request to us.
We will retain your personal data, including your CV, for a period of 3 years after we first communicate to you our decision about your suitability to work for us. We shall retain your personal data for that period in case any other opportunities arise to work with PM Group for which you may be considered suitable. We also shall retain your personal data for that period in order to demonstrate, in the event of a legal claim, that we have not discriminated against yourself or other candidates on prohibited grounds and that we have conducted all our recruitment procedures in a fair and transparent way.
After this period, if we wish to retain your personal information on file, on the basis that an opportunity may arise in the future for which you may be suitable, we will write to you separately seeking your explicit consent to retain your personal data for a further fixed period.
If you do not consent to our retaining your personal data after the initial 3 year period, we shall securely destroy your personal data.
If you provide us with or we hold special categories of personal data (such as health information) in relation to you, we will only process such data for the following purposes:
Any third-party processors we use to process your personal data will do so only on the basis of documented instructions from us.
Our third-party data processors are obliged to notify us in the event of a data security breach in relation to any personal data processed by them on our behalf.
Our third-party data processors are subject to obligations of confidentiality regarding your personal data. They are not permitted to engage sub-processors without our prior consent and imposing the same obligations of confidentiality regarding your personal data.
In addition, they are obliged to return or delete to us all personal data held by them on our behalf to the extent that any such personal data does not reside on electronic systems owned by a PM Group company.
Our systems are regularly tested and assessed to validate that the technical and organisational measures we have put in place ensure the security of the processing and storage of your personal data. Your personal data will be stored on secure servers controlled by the PM Group of companies and which are located within the EU and which will use strict procedures and security features designed to prevent unauthorised access. As the transmission of information via the internet is not completely secure, we cannot guarantee the security of your personal data being transmitted to our systems.
In the event of a data security breach, we will report this to the relevant data supervisory authority, the Irish Data Protection Commissioner, within 72 hours of becoming aware of it if it appears likely that there is a risk that your personal data may be accessed or compromised.
We shall also inform you without undue delay of any such data security breach if it is likely to result in a high risk to your rights and freedoms relating to your personal data.
PM Group has appointed a Data Privacy Champion to address any concerns or queries with regard to the handling of personal data by PM Group. Please email firstname.lastname@example.org in the event that you wish to contact us in relation to any matter concerning the processing of your personal data.
You have the right to raise queries and/or lodge a formal complaint with the supervisory authority regarding our handling of your personal data. The supervisory authority to which any such com plaint should be addressed is the Irish Data Protection Commissioner (email: email@example.com and the way to raise queries and/or lodge a formal complaint can be found via https://www.dataprotection.ie/docs/Contact-us/b/11.htm